$320-$540 pp
Hostel or shared room, transit pass, cheap eats, and one paid activity.
Works when the group books early and stays disciplined on nightlife and rides.
Free printable
Group Trip Budget Calculator + Printable Worksheet
See what the trip will really cost before anyone books. Estimate per-person and total costs for students, friend groups, and bachelorette weekends.
Best for
- students
- friend groups
- bachelorette weekends
Use it when you need to
- Pressure-test a student city break, friends weekend, or bachelorette trip
- Compare flights, stays, food, transport, and activity spend
- Keep one printable budget sheet the whole group can react to before booking
Send it to yourself
Email this free template
We will send Group Trip Budget Calculator + Printable Worksheet and a link to turn it into a real itinerary with your group's constraints.
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Group Trip Budget Calculator + Printable Worksheet
Group Trip Budget
Total Budget
__________
Pre-Trip Expenses
| Item | Estimated | Actual |
|---|---|---|
| Flights | ______ | ______ |
| Accommodation | ______ | ______ |
| Insurance | ______ | ______ |
| Visas | ______ | ______ |
| Gear / Equipment | ______ | ______ |
Daily Allocations
Day 1Date: ____
Food: _____
Transport: _____
Tickets: _____
Total: _____
Day 2Date: ____
Food: _____
Transport: _____
Tickets: _____
Total: _____
Day 3Date: ____
Food: _____
Transport: _____
Tickets: _____
Total: _____
Day 4Date: ____
Food: _____
Transport: _____
Tickets: _____
Total: _____
Day 5Date: ____
Food: _____
Transport: _____
Tickets: _____
Total: _____
Day 6Date: ____
Food: _____
Transport: _____
Tickets: _____
Total: _____
Day 7Date: ____
Food: _____
Transport: _____
Tickets: _____
Total: _____
Day 8Date: ____
Food: _____
Transport: _____
Tickets: _____
Total: _____
Final Summary
Total Estimated
-
Total Actual
=
Difference
Rondinello|AI Trip Planner
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Quick presets
Three budget presets people actually start from
Use these as rough starting points for a 4-day city break before you tune the worksheet for flights, room type, nightlife, and paid activities.
$650-$1,050 pp
Mid-range hotel split across the group, sit-down dinners, airport transfers, and one or two headline activities.
Best for long-weekend trips where comfort matters but you are not trying to do luxury.
$900-$1,650 pp
Larger stay, brunches, nightlife, shared transfers, decor, and one premium moment.
This tier blows up fast if dinners, clubs, and add-ons are left out of the first draft.
Typical ranges
Typical 4-day city-break budget ranges
Rough per-person ranges for a 4-day / 3-night city trip. These assume shared rooms and booking a little ahead, not last-minute holiday pricing.
Prague
$320-$560 ppUsually the easiest student-friendly option in this set.
Lisbon
$420-$780 ppGreat value, but flights and weekend stays move fast.
Barcelona
$560-$980 ppFood, beach clubs, and nicer stays push the total quickly.
Amsterdam
$680-$1,180 ppAccommodation is usually the budget breaker here.
Live tool
Try the expense manager on this page
Add people, log expenses, and see who owes whom. This version runs locally in the browser, so your draft stays on this device unless you create a real trip room.
Frequently asked questions
What is this budget calculator best for?
It works best for students, friend groups, and bachelorette weekends that need one realistic budget before bookings start.
Can I use it for shared costs and per-person math?
Yes. Use it to estimate both the full trip cost and what each person is likely to pay across shared and individual categories.
How does it work with Rondinello?
Start with the budget sheet to set the ceiling, then use Rondinello to build an itinerary that fits the number.
Use it with a real trip
Pair this template with a real Rondinello itinerary
These are the kinds of live trip pages this printable naturally supports. Start with the template, then move into a full AI-generated route when you are ready.
Want the itinerary drafted for you?
Rondinello can take the structure you are planning here and turn it into a real trip page with group constraints, pacing, hotels, and bookable activities.
Try the AI trip planner